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hagerman and orchestra students10 copyOn a frigid night with few members of the public present, Scarsdale's Board of Education's first meeting of 2018 focused largely on money matters, beginning with the district's position on prepayment of taxes and a discussion of the importance of demographic data, followed by promotion of the upcoming district bond vote and a primer on the 2018-19 budget process.

Board President Bill Natbony opened the session by addressing the board's position with regard to prepayment of 2018 school taxes. "The result of the consistent and unambiguous research and advice, and consistent with our fellow school districts that have a July 1 to June 30 budget... was that the board and district lacked the lawful authority, without a community vote with proper notice, to do what is called 'issuing a warrant' or assessment of 2018-19 taxes before the end of last year," he stated. "This was not a result dictated by choice or lack of effort, it was one mandated by law... I hope the community understands that we sympathize and empathize with the impact and unfortunate nature of the tax legislation that we have been compelled to deal with." He also reiterated that Scarsdale Village government was able to issue tax warrants because it is not subject to the same legal requirements as the school district.

Natbony followed up with a reminder about the board's decision to send the much-discussed district bond proposal to voters on February 8. "The bond presents a significant opportunity to invest in the long-term safety, security and infrastructure of all our schools, and an important and overdue renovation of the Greenacres school," he said. Natbony's comments are part of the board's push to communicate the benefits of the bond, which include meetings with residents at upcoming community events and a new "bond website" containing detailed information about the measure.

Natbony concluded his remarks by discussing the recent horrific loss of the Steinberg family. "Above all the issues, discussions, agreements, debates and disagreements... we continue to (value) our importance sense of community and friendship, and recognize the importance of family and volunteerism. The Steinberg family epitomized these important community values and they will be deeply missed."

Superintendent Thomas Hagerman continued the meeting by reviewing district communication policies in light of recent events – the Steinberg tragedy and school closures.

"When we learn about a traumatic event... we work with the affected family to see how we can support them... (and) adhere to the family's wishes with regard to these matters. Moreover, we also assess the students and staff who may be impacted by distressing news and we try to craft appropriate communiqués to these targeted audiences." He continued, "We use the filter of only sharing information about our current students, or something that has a truly exceptional and profound effect on our community, such as what we experienced last week." 
sinfonietta strings 27 copy

Hagerman then switched gears and reviewed the processes involved in determining school delays and closures during inclement weather. Decisions are made after discussions with other local superintendents, and assessment of road conditions with the heads of school facilities and transportation, and local police and fire departments. In cases of a delayed start or school closure, the determination typically is made by 5:30 am; for an early dismissal, it is made by 9:30 am. Further, cancelations of after-school activities (for both students and adults) usually are decided by 1:00 pm.

District Demographics

As the district prepares for coming budget discussions, it is important to look at Scarsdale demographic projections in assessing near- and long-term needs. Assistant Superintendent for Personnel and Admin Services Drew Patrick reviewed the district's "Enrollment Report and Demographic Study," which predicts school enrollment trends over the next 10 years.

Patrick reported that Scarsdale is in an "unusually stable" period of enrollment, with little change projected over the next 10 years. In fact, over the next five years, enrollment is projected to vary by an average of just -0.1 percent (or -7 students per year); from 2023 to 2027, enrollment is expected to drop by the same percentage (or -2 students per year). The numbers are driven primarily by housing stability and turnover, with elementary classes impacted more than middle school and high school sections. Total enrollment, of course, determines instructional requirements (primarily teachers), a major component of the district's budget.

The report summarizes both the district demographer's projections and the administration's "currently attending" approach to predict future enrollment, which have yielded the same general trends. However, the demographer's work is sensitive to long-term patterns and statistics, while the "currently attending" approach is based on actual student count.

Board Vice President Scott Silberfein questioned how the district is using the demographer's data, whether it was reliable and if it was necessary to have the demographer perform the analysis every year. Superintendent Hagerman responded, ""It's not just the students... it's also the longer look at the trends and how reliable those are such that, if there are changes in the future, we can say with some reliability we believe that this is going to happen and we need to prepare for it budgetarily, operationally, educationally..." Silberfein, still concerned about reliability of the data, asked, "Are we looking back and (seeing) how the projections have informed us, and have been accurate or inaccurate?" Hagerman followed up by stating, "With the new tax plan that's being released... it probably doesn't make sense for us to stop looking at trend data at this moment until we have a better sense of how that's going to get implemented, how its going to affect daily lives of (residents) and whether that's going to have any implications for housing market issues." 

2014 Bond Project Update/Communicating 2018 Bond

Assistant Superintendent for Business and Facilities Stuart Mattey followed by presenting a status report on the construction projects that were funded by the 2014 bond, some of which have been completed and others that will be completed by the start of the new school year in September.

At Edgewood Elementary, the library project is still under construction, with an estimated completion date in August. Heathcote Elementary's multipurpose room is still incomplete, but should be finished during this coming summer as well. The middle school's orchestra room has been completed and currently is being used by students; and, the three major projects at the high school – the fitness center, design lab and learning commons already are in use or will be shortly. The fitness center is open; the learning commons will open this week; and, the design lab will open to students next month.

Mattey also reviewed the district's communications efforts related to the upcoming bond referendum, scheduled for February 8. Public outreach began with the distribution of a bond newsletter over winter break and release of an updated website that summarized bond information for residents. Board members and district administrators also will meet with residents during some 15 to 20 school and community events in the coming weeks to review "what the bond means for each facility, what it means for residents and its financial implications," according to Mattey.

Gearing Up For 2018 Budget Process

The beginning of the new calendar year also means renewed focus on the district's budget process. Mattey discussed the 2018-19 budget parameters and timeline, while releasing preliminary data, laying the foundation for future discussion. He reminded attendees that the key budget components are educational programs, capital and administration, and are affected by a number of factors, but most significantly, by projected enrollment, projected staffing needs, projected contractual obligations, historical spending patterns, state aid and other non-tax revenue, fund balance/reserves, and the property tax levy limit.2018-19 Budget Chart 110 copy

As is usually the case, contractual increases in salaries for district staff and employee benefits are the main components of the draft budget (chart 1). The total draft budget is $157,423,353, which represents a 2.43 percent increase over last year, below the projected tax levy limit of 3.31 percent (chart 2). Mattey noted that, "We are below the cap, but higher than we have been in recent memory. We're about $616,000 below the tax levy limit."

Natbony then began a discussion on how the upcoming bond referendum will impact the budget process, by confirming that some facilities projects (such as mold and asbestos testing) will be included in the operating budget, as opposed to being covered by the bond. "If, for some reason, we're not able to use the bond money for these projects that we know we're going to have to do over the next few years... they're going to have to be in an operating budget somewhere, as opposed to in the bond, where we know where getting low interest rates over a number of years in hopefully a tax-neutral way."2018-19 Budget Chart 28 copy

Board Member Nina Cannon then stated, "The tax burden in Scarsdale is significant and homeowners are feeling the impact of the (tax code) changes... I hope we going to be mindful of that as we go through this process. I think that what moves us as trustees is to consider not only our standards in terms of education, which is obviously paramount, but also the concerns of the residents who are paying dearly to live here and send their children to school here."

Natbony countered by saying, "That's why I think the upcoming bond is so important... (It) assumes that there' going to be a $65 million pot of money over years that we'll be able to spend to do things that we know we're going to have to do." He continued, "We have to be conscious of an increased community burden... We should keep the number as low as we can without harming the core values that we want to be there and, hopefully, enhancing them to some degree."

Board Member Art Rublin followed by saying, "I think we all agree that we have to be very cognizant of the taxpayers in the community and the new legislation... The numbers we see here, in historical context for Scarsdale, I think, are relatively low. That should be noted. There were years with a... nine or ten (percent increase)..."

District budget planning sessions will take place throughout February and March, with a budget forum scheduled for March 19. The board expects to adopt the budget on April 16 and the public budget vote is set for May 15.

During the last portion of the meeting, the board dealt with several issues, including voting to approve the Westchester County contract for electronic voting machines and related services to be used for the upcoming bond referendum. The panel also discussed a request for new digital and print textbooks for Spanish 324, at a cost for $14,000; a decision was postponed pending additional information and review.

The meeting concluded with no comments from members of the public who were present.

* * *

SMS Orchestra Room Ribbon Cutting

On Tuesday, the district celebrated completion of Scarsdale Middle School's new orchestra room with congratulations and thanks, a performance by the school's Sinfonietta Strings ensemble and a ribbon cutting ceremony. 

Prior to having access to their own space, middle school orchestra students used to attend class and practice on the auditorium stage. The new room provides much needed storage space and greater capacity to learn and perform. Scarsdale Middle School Principal Meghan Troy said, "The space has transformed the learning for our students. It has provided a consistent learning experience each and every day that goes uninterrupted and is focused." She continued, "We feel very fortunate to work in a district that places such a tremendous value on music and the arts."

After Principal Troy's comments, students in the school's Sinfonietta Strings group performed the first and second movements (abridged) from Johan Sebastian Bach's Brandenburg Concerto No. 3. Sinfonietta Strings provides the opportunity for seventh and eighth graders to perform advanced repertoire in a chamber ensemble under the direction of orchestra teacher, Rachel Han.SMS ribbon cutting9 copy

Superintendent Thomas Hagerman followed the performance by saying, "This room becomes magic when it's filled with music." He continued by recognizing past and current board of education members involved in the project, the 2014 bond steering committee, district staff members, and PTA members and leadership for their roles in bringing the project to fruition. He concluded his remarks with, "This is a gift primarily for our students. A place where they get to learn skills and learn a passion around music that will, no doubt, last a lifetime."

Assistant Superintendent Stuart Mattey then expressed thanks to those who built the space safely and efficiently, including the architectural team, construction personnel and district facilities staff. Board of Education President Bill Natbony followed by stating, "As a graduate of the High School of Performing Arts in New York City, I deeply understand the importance of music and the arts in schools. This is a fabulous new space that will, and already has, enhanced the ability to fill these halls with music and to serve as an important part of our arts program." He continued to thank all involved in making the new orchestra room a reality, particularly the Scarsdale community. "I want to give a special shout out to our community for always being there for this school district and understanding that the schools are really the most important asset in our community... When we invest in our schools, we invest in our kids and we invest in our community."

The celebration ended with an official ribbon cutting by Natbony, former Board of Education President Suzanne Seiden and Board Member Leila Maude.

Laura Halligan, a new contributor to scarsdale10583.com, is a local writer, editor and marketing consultant. She is principal of Pinch Hit Prose and provides communications services to entrepreneurs, small businesses and nonprofits.

costaricaThe Steinberg family of Scarsdale died tragically on the last day of a 6-day Costa Rican adventure trip run by Backroads Travel of Berkeley, California. The plane they were on was also carrying a 32 year-old Backroads guide who died in the crash.

Having taken quite a few Backroads trips myself, I reached out to the company to see if we could learn more about what happened. I exchanged emails with Backroads spokesperson Liz Einbinder who explained that the Steinbergs had taken a Costa Rican tour that lead them through the cloud forest near Lake Arenal, white water rafting and biking. Their final destination was the beach and from there they were scheduled to take a plane back to San Jose on 12/31 to fly home.

In light of the accident, Backroads has made some changes – see below:

Einbinder said, "Thank you for your email. I can only imagine how much this has shaken up the Scarsdale community. I'm so sorry for the community's loss. They sounded like a lovely and very well-known family.

Because of the open investigation, I can't answer many of the questions you've asked, but you can get some information from our trip information pages.

As a precautionary measure, until we have more information about the cause of the accident, we have cancelled all of our upcoming flights with Nature Air. Alternate flight arrangements are being made with Sansa, a respected Costa Rican carrier. We are giving our guests the option, based on their preference, to opt for land transfer versus air carrier. We will organize land transfers instead of flights."

A memorial service for Bruce, Irene, Zachary, William and Matthew Steinberg will be held at Westchester Reform Temple on Mamaroneck Road at 2 pm on Sunday January 7th.

42Huntington(This article was first published in 2014 - but there have been no changes to Village Code since then. Given the debate about preservation and new construction, we thought it was worth a second look.) During the debate over the use of gravel to extend lot coverage on home sites, many asked, "If people are concerned about the size of new and renovated homes, why not change the laws that regulate the size of homes, rather than the use of gravel?"

We took a look at the Village's existing floor area ratio (FAR) regulations that specify the maximum allowable size of homes on various size lots in the Village. The good news is those rules look perfectly generous and reasonable.

For instance, on a home on 1/3 acre, or about 14,500 square feet, the maximum allowable home size is about 4,300 square feet. Sounds adequate to me, but apparently builders are finding ways to build much larger homes on these lots.

For instance, a new home under construction next to the Greenacres School at 42 Huntington Avenue is advertised as a 6,115 square foot home on a lot of .31 acres.

How can the builder construct a home that is almost 50% larger than the permitted 4,300 square feet, and taller than all the neighboring homes?

The answer lies in the exemptions to the floor area ratio (FAR) requirements that are outlined in section 310-103 of Village code. Local builders and architects have grown adept at using these exemptions to build homes that are far larger than the ones the trustees originally envisioned when they enacted this code in 2003 and 2008.

The exemptions allow some full basements, dormered attics, garages and the space above them all to be exempt from the maximum floor area rules.

For instance, many of the new homes have front facing garages with rooms above the garage. In this case both the garage and the room above it are exempt. If a typical two-car garage is 20 x 20 feet, the space above it could be 400 square feet, and that space is exempt from the FAR.

For basements, if the foundation wall of the basement is not more than 3 feet above grade on the front of the house, the entire basement does not count in the calculation. That means that if a house is on a sloped property, it may have a full finished basement with full-length windows on the side and back of the house.

The area under dormered roofs on the third floor of a house does not count either – if builders extend the dormers for less than 1/3 of the linear footage of the front, and set the dormers beyond 5-feet of the sidewalls on the back. This allows third floor spaces that add considerable square footage to a house.

And why do the new houses appear to tower over their neighbors ... Because they actually do extend beyond the 35-foot height limit. With a peaked roof the house can be taller as the building height can be calculated to the mid-point rather than the peak of the roof. That's why so many of the new homes feature a peak or two like the one shown here.

Therefore, from what I see, the Village does not need to amend the maximum allowable size of a house. Instead they should take a second look at the exemptions. By tightening those exemptions, the Village can require that appropriately-sized homes be built on residential lots. Or, as one reader suggested, simply by counting all finished interiors spaces in the Floor Area Ratio calculation, home sizes could be reduced.

Two other changes could also be considered if Trustees are serious about preserving open space and reducing the appearance of bulk.

Some of the newer bulkier homes are built closer to the street than the teardowns they replace. Since the new homes are also taller and wider, by moving them closer to the curb, they appear to loom over their neighbors and don't conform to the site line of the existing homes. Perhaps laws can be changed to require that the front setback of a replacement home is consistent with the footprint of the original home.

Subdivisions of Village lots continue to be a lucrative way for developers and property owners to add homes to Scarsdale's already densely populated streets. Once a lot is subdivided, two new homes can be built where just one originally stood. This often results in crowding, destruction of trees, new curb cuts, and less breathing space for neighbors. In the past few weeks, the land use boards have considered and approved subdivisions at 21 Rodney Way, 12 Stonewall Lane and 2A Normandy Lane.

Do you have ideas for controlling development and land use in Scarsdale? Share them in the comments section below.

clockAs time winds down for resolution of the issue surrounding prepayment of 2018 property taxes to decrease next year's tax burden, here's the latest information from the school board and the IRS.

School Board President William Natbony and Vice President Scott Silberfein responded to angry residents who called for the district to permit the collection of 2018 school taxes, without a warrant. They asked the district to simply collect estimated payments before year-end and reconcile the difference in paid vs. actual after the school budget for next year is passed. However, Natbony and Silberfein explained why they were unable to comply. See the full explanation below.

Also, today's New York Times alerts readers to an advisory notice posted on the Internal Revenue Service website that says, "To qualify for the deduction, property taxes not only need to be paid in 2017, they must also be assessed in 2017 — meaning that homeowners who prepaid their taxes based on estimated assessments, or who tried to pay several years' worth of taxes at once, will probably be out of luck."

If this advisory holds up, it will mean that none of the prepaid local property taxes will be deductible from 2018 tax returns.

See more below:

Letter from School Board President William Natbony and VP Scott Silberfein:

The Board of Education has received many emails in response to our communication today concerning the School District's legal inability to issue a warrant relating to 2018-2019 school taxes. We do understand the frustration expressed in these emails. We share your frustration. However, our legal inability to issue a warrant is not the result of inaction or choice, but based on consistent advice and information carefully reviewed, including advice from the District's outside counsel. That advice is consistent with the advice we know other School Districts have received. We are not aware of any School District that is planning to issue a warrant now for 2018-19 school taxes. Our best information and continued received advice is that we cannot issue a warrant for 2018-19 school taxes because the budget process for that budget cycle has not occurred and the budget has not been approved, after proper notice is provided to the community, by community vote as required by law before a warrant can issue.

A number of emails have suggested that other Villages, Municipalities and School Districts are allowing for prepayment. Again, we are not aware of any School District that is issuing a warrant now for 2018-19 school taxes. There are a number of Districts where prepayment of 2017-18 school taxes (where a portion is due in early 2018) is being permitted. Those circumstances involve assessments and warrants that were previously issued and approved for the 2017-18 tax year in accordance with State law. In Scarsdale, we do not have that payment schedule and all 2017-18 school taxes are payable in 2017. To the extent some Villages and Municipalities are allowing for prepayment of some taxes, I note that Villages and Municipalities are not subject to the same budgetary process and procedural requirements before issuing a warrant as New York non-City, public school districts.

Other emails have inquired about prior communications and messages from the Village (not the School District) regarding prepayment. It is the School District's understanding that a prepayment opportunity for school taxes was offered based on the best information available to the Village at the time in order to allow Scarsdale residents time to consider the benefits of prepayment and as much time this week to commence payment. We understand the Village only collected the money to hold and has not deposited any checks. All of this was done with the understanding that the three taxing jurisdictions (County, Village and School District) would ultimately decide if they are legally permitted and wish to move forward with this apparent opportunity based on their independent reviews relative to the Executive Order and the applicable statutory requirements which are different for all three.

Relevant here, the Governor's Executive Order did not suspend any of the legal requirements concerning the budgetary process and community vote applicable to the School District and, in any event, did not specifically authorize prepayment of 2018-19 school taxes. The Executive Order does not allow for the prepayment of school taxes for the 2018-2019 school year (July 1, 2018 through June 30, 2019). Unlike villages, towns and counties, a school district fiscal year runs from July 1st to June 30th. Further, in accordance with New York Law, prior to the collection of taxes, school districts are required to construct a school budget, seek approval of the budget by its voters, and finalize the tax warrant, where applicable, or set the tax levy. Boards of Education will not be considering final approval of those budgets until March and/or April of 2018. Pursuant to New York State Education Law, required taxpayer voter approval of these budgets will not occur until the third Tuesday in May, as fixed by statute. The Executive Order does not modify or suspend any of these Education Law requirements for the adoption of a school budget. Likewise, the Order does not suspend any provision of Article 13 of the Real Property Tax Law which governs the levy of property taxes for most school districts. Before the local assessing jurisdiction issues the tax warrant to collect taxes for 2018-19 school year, the law requires that the school budget be approved by the voters. Accordingly, the Order does not provide any legal authority for school districts to now adopt estimated 2018-2019 budgets and/or set tax levies for the 2018-2019 school year, nor to authorize the collection of taxes corresponding to those levies.

A number of emails from community members have expressed anger, disappointment and some harsh words about the School District's and Board's position. Some community members have gone so far as to accuse the School District and Board of not caring about Scarsdale's residents or to threaten voting "no" on the upcoming bond proposal and 2018-19 budget unless there is a "change of mind" on this issue.

We hope that the community understands that the School District's conclusion has been reached in good faith and that the School District and Board want to do what is legally possible to provide the opportunity to taxpayers to prepay the 2018-19 school taxes. Unfortunately, our advisors, consistent with other opinions and analyses reviewed, continue to conclude and advise that the School District and the Board, as fiduciaries, cannot legally issue a warrant at this time for the 2018-19 school taxes. We will continue to work hard and inquire about creative or alternative options to enable us to issue the warrant.

IRS Advisory on Deductibility of Prepaid Taxes

The New York Times article concerning deductions for prepaid property taxes warns that they may not be permitted by the IRS. 

Even though Governor Cuomo signed an executive order authorizing municipalities to collect prepayments, the IRS could bar filers from making these deductions.

Why? The article says, "In an advisory notice posted to its website on Wednesday, the I.R.S. said that maneuver could work, but only under limited circumstances. To qualify for the deduction, property taxes not only need to be paid in 2017, they must also be assessed in 2017 — meaning that homeowners who prepaid their taxes based on estimated assessments, or who tried to pay several years' worth of taxes at once, will probably be out of luck."

However, the article states, "The I.R.S. guidance is advice to taxpayers and tax preparers, not a legal ruling. And the agency did not define what it means for a tax to be "assessed." Read more here

mailboxFishingAs we move into a digital age, cyber crime has become our primary security concern. However, using devices no more high-tech than a string and some glue, thieves successfully steal checks, mail, and identities through a process so simple that we often miss it. It's called "Mailbox Fishing."

The crime is simple: thieves create a makeshift fishing rod by attaching an adhesive substance such as a rodent glue trap to a pole or string and "fish" mail out of blue US postal mailboxes. While unsuspecting victims believe they are safely mailing their cards, letters and bills, thieves have other plans. As the Westchester County District Attorney's office explains on its website: "Once your mail is stolen, any enclosed personal checks might be "washed," or wiped clean of all handwriting using an acetone solution and rewritten to change the payee and payment amount. The check will later be cashed or deposited and the money withdrawn. Often times, the check writer won't know for a month or more that the check has gone missing."

Last week, a Scarsdale resident was the victim of mailbox fishing, which resulted in theft of over $20,000 from her bank account through check forgery. She mailed nine checks at the US postal mailbox located on the corner of Maple and Summit Aves in White Plains. Five days later, she learned from her bank that her checks were stolen out of the mailbox and the amounts and payees were altered. Her signature was the only thing to remain from the original checks. Thieves presented three checks for cashing at there different banks, two such checks were rewritten for $9980.00, and upon the attempted cashing of the fourth check, the bank suspected fraud and the account was closed. While the money has been returned, the thieves still remain at large, and the Scarsdale police are now involved in trying to track down the criminals, who are likely part of a larger ring that is plaguing Westchester with this mailbox fishing scheme.

Earlier this year, Scarsdale Police arrested a man who had fished mail out of the mailboxes located on Woodland Place and on Chase Road in front of the Scarsdale Post Office. Mailboxes at other locations in Scarsdale, including the mailbox at the five corners in Heathcote, and a mailbox on Boulevard, have also been the targets of mailbox fishing. Other Westchester towns are confronting similar issues. The Yonkers Police Department has reported that the postal service is in the process of upgrading door style mailboxes in Yonkers to the drop-slot variety to help prevent mailbox theft. In Tuckahoe, residents also have complained about being victims of mailbox fishing, and in Tarrytown Police posted a warning on Facebook to "Beware of Mailbox Fishing!"

New York City has been struggling with this crime for a while, prompting NYPD to send out a tweet with tips to help stay safe from mailbox theft.

Scarsdale Detective Joe Serio has been investigating mailbox fishing and working with the other police departments in the county and the US postal police to help reign in the criminals responsible for the rash of mailbox theft. He recommends always walking your mail into the post office to either deliver it into a mail slot inside the post office or to hand it to a postal worker directly. As the Scarsdale resident who recently fell victim to mailbox theft summed it up: "I always thought that the blue mailboxes were a safe way to mail letters and bills. I wish I had known that they are no longer secure. It would have only taken me a few extra minutes to walk my mail into the post office. I definitely will make this my routine from now on."

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